Exterro inc delivering ediscovery for legal governance. In cases of litigation, data mapping is particularly helpful. For more information on ediscovery identification, data maps, and custodian interviews, see the. Data mapping is the process of creating a comprehensive inventory of an organizations data. Data discovery is one of the fastestgrowing and rapidly changing segments of the bi market. How prepared is your company to respond to a litigation matter. Data mapping supports in compliance and adherence to critical gdpr factors such as.
Enterpriseclass software used to gain total visibility into your data on all local workstations, in more data sources than traditional platforms. A data map is a comprehensive and defensible inventory of a corporations it systems that store information, which may be relevant to litigation. Data mapping collection ediscovery trial technology. Data mapping is a complex idea, and can be carried out in a variety of ways. You can work with data stored in exchange online, sharepoint online, onedrive for business, skype for business, microsoft 365 groups, and microsoft teams. Leverage our powerful process orchestration technology and worldclass best practice standards to enable rapid development of a modern, robust data inventory, content rich library of regulatory considerations. The hardware and software deployed to accomplish commonplace tasks such as managing company email. User data can be securely hosted and supported on multiple continents to comply with gdpr and other local privacy regulations that require data to stay within the region. How to sleuth your way to an accurate ediscovery data map. Jie zhang, debra logan, garth landers the ediscovery software market continues to evolve, with analytics for early case assessment and data reduction, predictive coding, and information governance as the dominating trends in the market. Exonars gdpr dashboard provides a topdown view of your organisations information in relation to the eu gdpr.
In order to be in compliance with any data preservation of litigation hold orders, you need to know. Request a cloudnine demo and see how easy ediscovery can be. Electronic discovery also ediscovery or ediscovery refers to discovery in legal proceedings such as litigation, government investigations, or freedom of information act requests, where the information sought is in electronic format often referred to as electronically stored information or esi. A couple of months ago on my birthday, no less, the site posted gdpr data mapping template. Some companies will have a data map, an org chart and specific data retention policies. Data mapping back in the ediscovery spotlight exterro. Data mapping involves creating a comprehensive inventory of an organizations potentially discoverable data.
Data maps for ediscovery should generally include the types and formats of data that the organization has as well as the locations, custodians, and recordretention requirements of that data. Leverage our powerful process orchestration technology and worldclass best practice standards to enable rapid development of a modern, robust data inventory, content rich library of regulatory considerations and associated compliance reporting capability. Gdpr data mapping and data inventory software aids in the compliance of gdprs article 30. During an ediscovery project, the identification stage is about gaining a complete understanding of this data map and how it relates to the organizational org chart. Data mapping is critical in identifying those basic criteria.
Exterro ediscovery data mapping enables your legal team to maintain a directory of electronic files that mirrors your organizations data source inventory. Big data ediscovery, machine learning data mapping. This software is easy to use and allows us to upload and download. Reducing ediscovery distractions through esi data mapping by john p. Reducing ediscovery distractions through esi data mapping. Data mapping and collection features enable identification and collection of data. You can use ediscovery tools in microsoft 365 to search for content in exchange online mailboxes, microsoft 365 groups, microsoft teams, sharepoint. As the name implies, a data map simply provides a guide for legal and it to the location of. As such, there are many different software providers who offer data mapping software. Cloudnine empowers legal, information technology, and business professionals with ediscovery automation software and professional services that. These tools differ dramatically from the traditional systems of record that enable it to push reports and dashboards out to the rest of the organization. Gdpr data discovery, mapping and compliance solutions exonar. If you created a data map two years ago and havent updated it, it probably doesnt address new social media sources. Thats why we help you to zero in on relevant data and exclude irrelevant data before anything is collected.
A data map is a comprehensive and defensible inventory of a corporations it systems that store information, which may be relevant to litigation and other proceedings. Easily build and maintain an enterpriseclass data inventory. About lexbe were an austin, tx based provider of highly affordable cloudbased ediscovery software and services provider, specializing in serving boutique law firms and organizations. Oct 01, 2012 the concept of data mapping was all the rage in ediscovery four or five years ago. In many cases, data discovery tools are purchased by. Some time ago, we talked about the importance of preparing a data map of.
We help you perform casespecific data mapping, custodian factfinding, and scoping. Reveal offers secure ediscovery hosting as a saas solution, mobile deployment or onpremises, depending on the needs of the case. Cloudnine empowers legal, information technology, and business professionals with ediscovery automation software and professional services that simplify litigation, investigations, and. The ad ediscovery software suite is saas, and windows software. Data mapping is a process used in data warehousing in which separate data models are connected to each other using a predefined set of methods to characterize the data in a specific definition. This webinar offers a guide to conducting a comprehensive custodian interview and how to organize that information to create a defensible data map.
The concept of data mapping was all the rage in ediscovery four or five years ago. According to a survey of inhouse legal departments conducted by the coalition of technology resources for lawyers ctrl, a majority of legal departments 56% reported that they were. And what seems to becoming more common is the integration, and interrelatedness, of information within an organization. Ad ediscovery is data discovery software, and includes features such as case analytics, compliance management, document indexing, document tracking, full text extraction, keyword search, metadata extraction, and topic clustering. So, how does this tie into my thought of the day about data mapping and ediscovery. A data map is a structured analysis of the target companys sources of data which could be potentially relevant to a legal investigation. Before a company can consider deleting data, or having it deleted for them, they must know what they have and where it resides.
According to a survey of inhouse legal departments conducted by the coalition of technology resources for lawyers ctrl, a majority of legal departments 56% reported that they were using data analytics to address ediscovery obligations. You can work with data stored in exchange online, sharepoint online, onedrive for business, skype for business, microsoft 365. Five benefits of ediscovery software for financial services. To understand and competently handle it, they should ask for data maps. The data map not only minimizes the risk of overlooking important esi but reveals, at a glance, potential holes in your collection. However, these various solutions do not all provide the same services. It shows a comprehensive picture of all the data held which is relevant to gdpr, where it is held and its characteristics. This software is easy to use and allows us to upload and download documents. Founded in 2008, zapproved builds easytouse litigation response software designed to help corporate legal teams drive down costs, reduce. The use of data analytics in the ediscovery workflow continues to accelerate. Big data ediscovery, machine learning data mapping and.
Electronic discovery, or ediscovery, is the process of identifying and delivering electronic information that can be used as evidence in legal cases. Take a young software developer everything is in text. As the ediscovery beat noted last december, data mapping crept into the discourse at georgetown laws advanced ediscovery institute, where a panel of judges addressed how ediscovery cooperation can be advanced when each party understands their respective data infrastructures early in the litigation process. Choose business it software and services with confidence.
Preparing and maintaining a data map for your organization puts you in a considerably better position to respond quickly when litigation hits. Although data maps are critical to creating an effective ediscovery plan from the beginning, they remain important throughout the entire process. This seems, at least to me, a pretty basic fact of information governance, or ig. Software advice has helped many law firms choose the right ediscovery software so they can defensibly collect and process electronic data and meet regulations. Single points of contact spocs person most knowledgeable of a specific data source. We also help you evaluate andor process legacy data and archival systems. You must know where all data is located, including data maintained by third party vendors for basic ediscovery functions to be effective. Ad ediscovery featured video whether its conducting a largescale search or audit against a broad range of structured and unstructured data, or supporting the complete endtoend ediscovery process, ad ediscovery helps organizations mitigate risk, ensure compliance and improve response efficiency. Data mapping also serves the purpose of identifying the potential sources of esi electronically stored information and the location of those sources. The standards used can vary, based on the domain values associated with certain data models. What is data mapping, and why does it matter in ediscovery. Powerful search and ediscovery combined with data analysis and machine learning to map and understand your data for gdpr and sar.
Apr 21, 2020 the advanced ediscovery solution in microsoft 365 builds on the existing ediscovery and analytics capabilities in office 365. However, recent years have seen it relegated to the proverbial sidelines in favor of newer buzz terms like early case assessment eca and predictive coding. Data mapping can also help strengthen prediscovery inaccessibility arguments by providing credible evidence of undue burden and cost. The centrl data mapping and data inventory software is part of centrls overall gdpr solution designed to help companies become and remain gdpr compliant. Ediscovery data mapping overview for your business.
Onna is a platform for realtime search across multiple repositories that aids in ediscovery and finding highvalue items across legal departments. Data stewards ds person responsible for hisher assigned data sources and ensuring timeliness and quality of the information populated and maintained in the data map. Sherpa software data discovery, governance, ediscovery. We discover, assemble, consolidate, and analyze all data with supporting testimony as needed. Data mapping utilizes information in a variety of values and formats.
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